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NEW ENGLAND JEEPZ BY LAWS
Leader Check Sheet
England Jeepz Application
New England Jeepz Official By-Laws:
Article 1 ~ Name
1. This organization is a nonprofit organization established on August
23, 2003 will be known as "New England Jeepz" and herein will be
referred to as the "Club"
2. The official logo of the Club and its crest shall be referred to
herein as the "Logo"
Article 2 ~ Purpose
1 This organizations purpose is to encourage the use of stock and
modified Jeep® vehicles for responsible off-highway driving, social
events, community activities, and club sanctioned affairs. It is our
intent to promote family interest in four wheeling activities as well as
educate the community about responsible off-highway driving and to
discover the rewards of responsible recreation.
Article 3 ~ Membership and Dues
1. Membership with New England Jeepz shall be open only to licensed jeep
owners who are at least 17 years old as of date of application.
2. In order to become a member, the applicant's application must receive
the approval of the membership committee, and participate in at least
but not limited to one Club sanctioned event. Until application
approval, the applicant cannot participate in any Club elections, or
hold any committee positions.
3. Membership applications approved September 30 and earlier are Subject
to pay Dues
4. Dues for the New Year must be postmarked no later than January 31
5. Membership applications approved October 1 and later are not subject
to club Dues till the following fiscal year (Jan 1 to Dec 31)
6. To remain in good standing order as a Club member, members must pay
his/her dues thirty (30) days after the date due. New Applicants have
thirty (30) days form the date of approval. If Dues are not paid with in
the thirty-day limit, that membership will be terminated. If he/her
would like to renew the membership after termination, he/she must repeat
the application process.
7. Should a member withdraw from the Club, dues are not refundable.
Should he/she want to rejoin the Club, and left in good standing order,
a new application must be submitted to the membership coordinator, but
the application process in not required. Any dues that need to be
updated must be paid with in thirty days of re-newel
8. Paid to date members are entitled to; Windshield Decal for their
Vehicle as well as other benefits associated with the Club
Article 4 ~ Requirements
1.To participate in club sanctioned events, vehicle must be a Jeep®
vehicle with 4 wheel drive Low capabilities. All wheel drive and 2 wheel
drive vehicles are not permitted for off highway driving events.
2. Required for any and all Club events, the driver must possess a valid
drivers license, current vehicle registration, and vehicle insurance.
3. Tow hooks, factory or secured with either grade 5 or grade 8
hardware, must be attached to the front and rear of the vehicle. A
properly mounted receiver hitch to the frame of the vehicle is allowed;
Hitch balls are NOT acceptable points for recovery.
4. The minimum tire size allowed for off highway driving events on any
vehicle is 27" in diameter; the maximum tire size is 42”. A full size
spare if also required for off highway driving events. P215/75R15, are
equal to 27.5 inch tires, the smallest Standard tire jeep manufactured,
5. All vehicles must possess a working CB radio, hard mounted or
handheld. Whip antennas are greatly discouraged, but if vehicle is
equipped with such, they must be tied down.
6. For off highway driving event, the vehicle must pass an inspection,
and receive a vehicle/equipment guidelines, Inspection includes, but is
not limited to; working lights, horn, and seat belts for all occupants
and fire extinguisher.
7. Any vehicle that does not have a steel roof must have roll over
protection. Factory roll bars are adequate for the trails the Club uses.
8. All vehicles must have at least one tow strap in good working
condition with NO metal hooks.
9. If a vehicle is equipped with a winch, hard mounted or hand held
(come-a-long) the following are required: a. Tree saver b. Leather
gloves c. Snatch Block d. Choker chain
Article 5 ~ Conduct and Club Etiquette
1. New England Jeepz honors the rules and ideology of the Tread Lightly
Program. It is expected that all members and guests operate their Jeep®
vehicles in a safe and courteous manner. Travel and recreate with
minimal impact on the environment, which allows for future use of the
2. New England Jeepz operates by the slogan, "Leave it better than you
3. A member or guest may be warned, suspended, or expelled with out
refund of membership dues if event and message board behavior is not
satisfactory, unsatisfactory behavior would be, but not limited to: a.
Operating a vehicle without a valid license b. Abuse of other property
d. Littering d. Use of alcohol while operating a vehicle e. Use of
illegal substances f. Conducting themselves in a manner that is
disrespectful and negative.
Article 6 ~ Club Offices
1. The officers of this club should be President, Vice-president,
Secretary, treasurer, events coordinator, and membership Liaison.
a. President - Shall be the executive officer and preside over meetings
when in attendance. He/she will have the responsibility for asking for
2/3 votes for new policies and shall appoint members to specific
committees. The Presidents signature will be required to cosign with the
treasurer on checks. The President will also over seen the disciplinary
board should the need arise.
b. Vice-president - Shall assist the president in all actions, and act
on his/her behalf when not present. Vice-president may cosign checks
with the treasurer.
c. Treasurer - Shall receive all money and dues. The treasurer is
responsible for keeping the books, which is, but not limited too all
receipts, bank deposits, balances, statements, and dispersing of funds.
A cosign must be present on all checks from either the president or vice
d. Secretary - Shall record the minutes of club/officer meetings.
Maintain club records such as liability waivers, member lists as well as
the By-laws All correspondence will be directed to the secretary
regarding questions, and membership. He/she has the ability to cosign
e. Events Coordinator - Will assume the responsibility of setting up
club-sanctioned events. Duties will be to inform members and applicants
in good standing order via club internet message board and email
communications of all the information required for one to successfully
participate. He/She will also be responsible for naming and informing
the “Trail Leader” for an event should either the president or events
coordinator is unable to participate.
f. Membership Liaison – Shall be responsible for the receiving of
applications, answering questions regarding membership, and recording
applicants information into a spread sheet format that can be viewable
to any member in good standing order. Preliminary contact between the
club and applicant member, if not yet initiated by the applicant, is the
responsibility of the Membership Liaison.
2. Club offices are to be held for a term of one year until the first
meeting of the fiscal year until reinstated or successor takes over
position. Resignation by the current position holder may be offered with
a notice of 1 month.
3. Club members can call for the resignation of an officer’s position
with 2/3 of membership in signed petition.
4. Executive Officers shall be elected annually by the club members in
good standing order at the first meeting of the fiscal year. Nominations
for each executive Office shall be declared open and solicitations
requested by the President on the last meeting of the fiscal year.
5. Nominations will remain open until declared closed by the President
or acting President prior to voting activity.
6. In order for someone to be nominated to an elected position, he/she
must be a good standing member for no less than ONE year consecutively.
7. Nominations may only be made by club members in good standing order.
Should only one person be nominated for an open position, a show of hand
at a meeting with 2/3’s attending approval will be required.
8. In the event that two or more members desire an available officer
position, voting for the position will be called to order. Elections
shall be by a secret ballot for each office, ballots will be collected
by the Vice President. Both the President and Treasurer will count votes
9. Should office go vacant, no members volunteer to assume the duties of
the open office positions, candidates will be nominated by current club
officers. Candidates will have the option of either accepting or denying
nomination . Member must be in good standing order to assume duties of
10. Committees of various positions will be assigned per need by Club
officers or through volunteering. Any good standing member can be
appointed to a committee, and may hold position with more than one
committee at a time, but no more then three. Examples would be: a.
Committee for events b. Committee for trails c. Committee for charity d.
Committee for legislation.
Article 7 ~ Voting
1. All members in good standing order, with the exception of the
President, are allowed to participate in voting. Club members can only
cast only one vote per topic. Nonmember votes will not be counted. In
the case of a tie, it is the duty of the President to cast the deciding
vote, unless it is his/hers own election to office. When voting for the
office of the President, the Vice President will refrain from regular
voting, should there be a tie, the Vice President will cast the deciding
2. Voting for Club office will be a conducted via secret ballot. Should
the office go uncontested, a vote via show of hands is acceptable.
3. Voting for all other Club topics will be public via show of hands
unless Club officer desire secret ballot.
4. Write in nominations for Club office will NOT be accepted during
Voting. Any ballot that has a write in will be considered a blank ballot
and will a voided vote.
5. Absentee Ballots will NOT be accepted, members must be present in
order to cast a vote. People who are absent from voting cannot have a
proxy (have some one represent you.) One exception: absentee ballots
will only be accepted via e-mail to the secretary and are only
applicable for office elections. Notification of an absentee ballot must
be made no later than 24 hours prior to regular and must be approved by
all officers to be considered.
Article 8 ~ Club Meetings
1. Regular meetings are held to conduct the business of the Club
Quarterly. The meeting will follow the agenda set forth by the Club
Officers. There will be attendance taken for all meeting to keep record
2. Meetings shall open with the reading of the minutes from the prior
meeting(s). Business will be attended to as follows:
a. Reports from officers on current issues and unfinished business
b. Reports and updates from committees
c. The presentation of new business
d. Finally open forum for all present members
3. Special meeting can be called at any time for the presence of
officers only The notification of a special Club meeting will be given
with no fewer than 7 days in advance, which will include date, time, and
place. During officers meetings only officers are allowed except:
a. Committee members are invited by officers.
b. Member's presence required solving a problem.
c. Member has requested to appear before the officers.
4. Regardless of type of meeting, the President will preside over the
5. Members present at club meetings shall conduct themselves in a manner
in which is not disruptive to the meeting and other participants.
Attending Officers shall issue a warning to members that are disruptive.
If offender continues to remain disruptive, they will be asked to leave
the meeting, forfeiting their privilege to participate in discussion and
their right to vote on topics at hand.
Article 9 ~ Finance and Annual Review
1. The Clubs Fiscal Year will be from January 1 through December 31.
Fiscal Quarters will be the end of: a. March b. June c. September d.
2. The treasurer will be in charge of all money as described in the
treasurers duties (Article 5, section 1, part c) as well as maintain all
Club Accounts. A record of all accounts for the Club must be available
for review at any meeting by the Club officers.
3. All Club accounts will be made public and available to all members in
good standing order and reviewed at the end of each fiscal quarter.
4. The treasurer will be responsible for collecting Dues from members
and keeping record of them.
5. The treasurer will maintain the inventory of Club equipment including
cost and maintenance
6. The treasurer is in charge of handling the sale and distribution of
"Marketable Items"* which will include, but not limited to sale of
decals, used equipment, cloths, donated used parts, etc. *Items that
provide income to the Club.
Wrangler, Liberty, Cherokee, Grand Cherokee and the Jeep Grille design
are registered trademarks of the Daimler Chrysler Corporation. Throughout
this web site all the preceding marks & logos are used for identification
purposes only. New England Jeepz has no affiliation with the Daimler Chrysler